SECRETARY TO DIRECTOR REF NO: PWI 21/11 (X1 POST)
Directorate: Property Portfolio
SALARY: R173 703 per annum (Level 05)
REQUIREMENTS: Grade 12 Certificate or equivalent qualification. Strong in respect of Microsoft office packages which include Word, Excel, PowerPoint, and outlook. Ability to work under pressure. People-oriented; ability to work in a team environment. Ability to deal with sensitive information in a confidential and professional manner.
DUTIES: Provide effective secretarial and administrative support. Serve as the first point of contact for the office. Answering and screening of incoming telephone calls, as well as making calls, including the managing and updating of contact lists message management, and take a comprehensive message. Proactive diary management, travel arrangement for the senior manager and all the staff and the manager’s office, appointments for the senior manager, arranging meetings for the Senior Manager (venues, equipment requirements, documentation, parking, refreshments, etc), and coordinating arrangements pertaining to visitors. Receiving of visitors to office and control of office environment including the provision of tea and refreshments. Completing accurate claims forms, calculating telephone and cell phone expenses, registering claims, and following up on claims. Identifying needs with regard to consumables, equipment, IT in the senior manager and ensuring that suppliers are in order. Managing the senior manager’s office consumable budget and reconciliation of office expenses. Provide professional document management (keep a good track record of incoming and outgoing correspondence, excellent filing system, typing, including the faxing, photocopying, and dispatching of general correspondence ( letters, agendas, minutes, memos, reports faxes) within the specified time. Organize and coordinate functions, workshops, and internal and external meetings and prepare required documents. Type presentations, letters, agendas, minutes, memos, reports, faxes, edit guides, and manuals.
ENQUIRIES: Ms. LC Khumalo Tel No: 051 492 3868
CLOSING DATE: 04 June 2021
NOTE: Applications must be submitted on the New Z83 form. “Applicants are advised that until 31 December 2020 the current application for employment (Z83) form will be applicable, however from 1 January 2021, a new application for employment (Z83) form will be effective. Should an individual wish to apply for a post on or after 1 January 2021, he/she will be required to submit the new application for employment form which can be downloaded at www.dpsa.gov.za-vacancies. From 1 January 2021 should an application be received using the incorrect application for employment (Z83), it will not be considered.” The fully completed and signed form Z83 should be accompanied by a recently updated, comprehensive CV as well as recently certified copies of all qualification(s), academic records including a Senior certificate and ID document [Driver’s license where applicable]. The certification must be within six (6 months as of the advert closing date. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent Residence Permits to their applications. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. The Department does not accept applications via fax or email. Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record, qualification verification, and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of 12 months. The Department reserves the right not to make any appointment(s) to the above post. The successful candidate will be expected to sign a performance agreement. The Department of Health is an equal opportunity affirmative action employer. The employment decision shall be informed by the Employment Equity Plan of the Department. It is the Department’s intention to promote equity (race, gender, and disability) through the filling of this post(s) with a candidate whose transfer/promotion / appointment will promote representativity in line with the numerical targets as contained in our Employment Equity Plan
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