ADMINISTRATION OFFICER REF NO: LCOEC/ADM/03/2021
SALARY: R257 508 per annum (Level 07), (plus benefits)
CENTRE: Lebone College of Emergency Care
REQUIREMENTS: Grade 12 with 10 years relevant experience/ tertiary qualification in Administration with 3 – 5 years relevant experience and must be computer literate (MS Office). Good presentation and communication skills (written and verbal). Knowledge of Public Service Act, Transport circular – Logistics, PFMA, Treasury Regulations / Instructions, Archives Act. Knowledge of HPCSA Regulations, Student Affairs, and understanding of Library procedures. Ensure compliance with SCM, HR, Finance, and Administration. Good planning, Project Management, Coordinating, and analytical report writing skills. Must be able to work under pressure and independently. Strong Supervisory and Communication skills. Valid driver’s license.
DUTIES: Ensure that College Administration is in line with HPCSA Regulations and SOP; serve as a Quality Assurance Controller and Internal Control Auditor for College Administration tasks related to all programs, and Response to auditing for internal compliance. Providing support to Academic staff, HR, Finance, SCM, Reception and Students Affairs related to internal Administration. Implement and control proper management of documents (Record Management & Archiving) i.e. certificates locked in the safe and allowing only authorized personnel access to Archives Registry and the safe and that this is well monitored. Ensure that the submission of HPCSA forms & Reports is in line with requirements and Procedures as stipulated by College Management and HPCSA Requirements. Assist with Intake and registration of students. Attend meetings/workshops/forums (internally and externally) and provide guidance and advice to Management and staff. Supervision of staff dealing with Transport and Administration. Able to liaise with internal and external stakeholders. Assist in all related Fleet, Administration, and Quality Assurance Control matters assigned by College Management. Management of Higher Education Institution Administrative duties and functions. Conduct Committee/ section meetings and keep records and minutes for these meetings including those assigned by College Management. Drafting of submissions/letters and memos. Training and Development of subordinates when required. Performing Contracting and PMDS evaluations.
ENQUIRIES: Ms. B Ramatsetse Tel No: (012) 356 8000/8098
APPLICATIONS: must be delivered to Lebone College of Emergency Care, 43 Corner Steve Biko Road and Belvedere Street, Arcadia or can be posted to Lebone College of Emergency Care, PO Box 26876, Gezina, 0031.
CLOSING DATE: 21 May 2021