POST 20/216: HR REGISTRY CLERK – (SUPERVISOR) REF NO: DOT 149/05/2021
SALARY: R257 508 – R303 339 per annum (Level 07)
REQUIREMENTS: National Senior Certificate, National Diploma (NQF 6) plus 1-2 years experience in Human Resource Management / Public Management / Public Administration /Registry/Records Management. Knowledge: National Archives Act, Teamwork, Knowledge of registry duties, practices as well as the ability to capture data, and operate computers. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment.
DUTIES: Supervise and render asset management clerical services: Attend to clients, Handle telephonic and other inquiries received, Receive and register hand-delivered mail/ files. Supervise the handling of incoming and outgoing correspondence: Supervise the reception and receive all mail. Supervise and sort, register, and dispatch mail. Distribute notices on registry issues. Supervise and render effective filing and record management services: Opening and close files according to the record classification system. Filing/ storage, tracing (electronically/ manually), and retrieval of documents and files. Ensure and complete index cards for all files. Supervise the operation and operate office machines in relation to the registry function. Open and maintain franking machine register. Frank post, record money, and update register on a daily basis. Do spot checks on posts to ensure that no private posts are included. Lock post in postbag for messengers to deliver to Post Office. Open and maintain remittance register. Record all valuable articles as prescribed in remittance register Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in the register. Keep a record daily of the number of letters franked. Supervise the processing and process of documents for archiving and disposal. Electronic scanning of files. Sort and package files for archives and distribution. Compile a list of documents to be archived and submit to the supervisor. Keep records for archived documents. Supervise human resources/ staff: Allocate and ensure the quality of work. Personnel development. Assess staff performance. Apply discipline.
ENQUIRIES: can be directed to Mr. M.L Ngcobo/Mrs. N. Nyamakazi Tel No: 043 604 7455/7458
APPLICATIONS: Applicants can apply online using www.ecprov.gov.za through the E-recruitment system. Please take note, NO hand delivered applications will be allowed due to COVID 19
CLOSING DATE: 21 June 2021
NOTE: Applications must be submitted on the New Z83 form, obtainable from any Public Service department or on the internet at http://www.ectransport.gov.za/documents/Z83%20FORM .pdf which must be signed and should be accompanied by a recently updated, comprehensive CV as well as certified copies of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s license [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification, and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make an appointment(s) to the advertised post(s). Persons with disabilities and women are encouraged to apply. For SMS posts all shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job. The selection panel will recommend candidates to attend a generic Managerial \competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessment. The department welcomes applications from all racial groups. However, in making appointments preference for these posts will be given to the designated groups in pursuit of departmental EE targets. Women and people with disabilities are encouraged to apply. In terms of the DPSA Directive for SMS appointments, applicants are required to produce or attach a pre-entry Certificate for entry into the SMS posts and the full details can be sourced by following the link: https://www.thensg.gov.za/training-course/smspre-entry-programme/. To obtain more information on requirements and functions: visit www.ecprov.gov.za or www.dpsa.gov.za or www.ectransport.gov.za