POST 19/59: OFFICE MANAGER: OFFICE OF THE REGIONAL MANAGER REF NO: 2021/135
SALARY: R376 596 per annum
CENTRE: Bloemfontein Regional Office
REQUIREMENTS: A three-year tertiary qualification in the Secretarial/Administration/Management fields. The ideal candidate should possess the following attributes: Extensive office management experience. Monitoring and evaluation reporting will be an added advantage. Advanced computer literacy in MS Office packages (Word, Excel, Powerpoint) and the ability to use E-Mail. Interpersonal, organizing, and communication skills at all levels. Ability to take initiative. Ability to maintain confidentiality. Ability to work independently with minimum supervision. Highly organized, hardworking, dynamic self-motivated professional. Capable of learning quickly. Ability to work in stressful situations. Knowledge of the following will be an advantage: PFMA, Minimum Information Security Standards Act, medium-term expenditure budgeting processes, procurement processes and procedures, financial administration processes, and systems.
DUTIES: Events (diary) management: co-ordinate/arrange meetings/workshops and arrange logistics. Coordinate/arrange the Regional Manager’s itinerary, travel arrangements, and accommodation. Attend to external visitors (Head Office/Clients etc.). Co-ordinate/arrange catering for events/meetings/workshops. Attend meetings, take minutes and prepare and distribute them appropriately. Collate Monitoring & Evaluation as well as the Risk Register Information for reporting. Budget/Financial Administration: Manage the petty cash, prepare and submit relevant claims, manage/control the commitment register and budget. Office Administration: Manage correspondence to and from the office (distribution, tracking, copying, and filling). Create/type documents, Coordinate/follow up on/ consolidate inputs, reports, work plans, and business plans from the Regional manager’s direct reports. Manage telecommunications (phone, fax, e-mail, and internet). Order Office supplies. Ensure the security profile and classification of documents and information related to the office. Undertake office inventory control. Reporting: provide weekly and monthly reports (correspondence, pending matters, commitment register, and expenditure).
ENQUIRIES: Ms. TP Zulu Tel No: (066) 419 6103
CLOSING DATE: 11 June 2021 at 16H00
NOTE: The Department of Public Works and Infrastructure is an equal opportunity, affirmative action employer. Kindly take note that with effect from 01 January 2021, DPSA approved the New Z83 form, you are all requested to use it, and failure to use the new application form your application will be disqualified, obtainable from any Public Service Department and must be accompanied by a comprehensive CV, originally certified copies of qualifications (matric certificate, certificates of qualifications), a valid Driver’s License (where required) and Identification Document (certified within 6 months). Applications not complying with the above will be disqualified. It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA. Recognition of prior learning will only be considered on submission of proof by candidates. Kindly note that appointments will be subject to verification of qualifications and security clearance. Faxed, e-mailed or late applications will NOT be accepted. Should you not have heard from us within the next months, please regard your application as unsuccessful. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Entry-level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015; a requirement for appointment into SMS posts from 1 April 2020 is the successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link:https://www.thensg.gov.za/training-course/sms-preentryprogramme/.All shortlisted candidates for SMS positions will be subjected to a compulsory technical or competency-based test that forms part of the interview process. Following the technical exercise and the interview the selection panel will identify candidates to undergo the generic management competency assessments and successful candidates to sign a performance agreement and be subjected to security clearance.