POST 19/10: DEPUTY DIRECTOR: ADMINISTRATION AND COORDINATION SUPPORT REF NO: CMS15/2021
This post is a re-advertisement, candidates who previously applied are encouraged to re-apply.
SALARY: R733 257 per annum (terms and conditions apply)
REQUIREMENTS: An appropriate recognized three (3) year Degree/National Diploma in Public Administration or equivalent relevant qualification coupled with 5 years experience in a related field. Good command of written and oral English and any other official language. Knowledge of strategic coordination/ planning; and professional report writing. Knowledge of policy development; and knowledge of Organization performance management. Good Project management. Knowledge of formats and routes of documentation throughout the department; Quality Control of documents. Knowledge and understanding of hierarchy and management structure of the department and different specialized fields of the branches and chief directorates expertise and responsibility. Policies, legislation, and procedures; Public Service and Departmental procedures and prescripts. Planning and performance management legislation. In possession of the following skills: Organizing skills; Facilitation skills; Communication skills; Computer literacy and Technical writing skills. Ability to communicate with ministries, senior management, officials, and the public in a professional manner. Ability to work individually and in a team. Good interpersonal relations. Ability to work with difficult persons and resolve conflict. Sense of responsibility and loyalty; Objectiveness; Integrity; Service orientated; Self-supervision; a Highly developed sense of honesty and Protect the confidentiality of documents.
DUTIES: Manage the budget and procurement administration process of the branch. Ensure financial control including petty cash and procurement of office of DDG. Monitor and Compile monthly branch reports (expenditure, procurement, and contract management). Provide strategic planning and reporting support to the branch Chief Directorates. Coordinate and consolidate Branch inputs into Strategic Plans and APPs. Monitor and report on the implementation of Strategic and Operational Plans. Provide document management support. Implement management decisions. Quality assures all documents before submitting them to DDG. Ensure provision of secretarial support. Coordinate Parliamentary Questions and queries, as well as stakeholder engagements. Manage and monitor referrals of the Branch. Provide office management services to the DDG. Ensure compliance and management reporting for the office of the DDG. Ensure logistical support to the office of the DDG. Ensure provision of administrative support services. Liaise and develop relationships with internal and external stakeholders. Develop stakeholder database. Ensure the preparation of stakeholder communications material, including presentations, documents, profiles, etc.
ENQUIRIES: Ms. B Sobayeni Tel No: (012) 399 8748
APPLICATIONS: May be forwarded to the Director-General, Department of Forestry, Fisheries, and the Environment, Private Bag X447, Pretoria, 0001 or hand-delivered to Environment House, Erf 1563 Arcadia Extension 6, Cnr Soutpansberg and Steve Biko Road, Arcadia, Pretoria. For positions based in Cape Town, applications must be forwarded to Private Bag X4390, Cape Town, 8000 or hand-deliver to 14 Loop Street, Cape Town.
CLOSING DATE: 21 June 2021
NOTE: Application must be submitted on New Z83 form obtainable from any Public Service Department and must be completed in full accompanied by certified copies of qualifications (Matric Certificate must also be attached) ID document, a valid Driver’s License (all attached documentation must not be older than 6 months) together with the recent Curriculum Vitae in order to be considered. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Creditworthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. The department reserves the right not to make an appointment. If you have not been contacted within three to 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. Consideration will be given to the candidates who previously applied and meet the requirements, and therefore they need not apply.