POST 18/155: SENIOR ADMINISTRATIVE CLERK: REGISTRATION AND MONITORING REF NO: DHET 33/05/2021
Branch: Technical and Vocational Education and Training
Chief Directorate: TVET Systems Planning and Institutional Support
Directorate: Private Colleges
SALARY: R173 703 per annum (Level 05)
REQUIREMENTS: An appropriate bachelor’s the degree/national diploma (NQF Level 6) in Public Administration/Management or an equivalent qualification. One (1) to two (2) years experience in administrative support from the public or private sector. Familiarity with the Continuing Education and Training Act, 2006 and related Regulations. Good computer literacy skills (Ms Word, Ms Excel, Ms Access etc.). Ability to communicate effectively (written and verbal) in English. Ability to work under pressure with a huge number of applications and annual reports. Good administrative skills. Good data capturing skills. Good analytical and problem-solving skills. Have a client-service-oriented personality. Good interpersonal skills. Excellent telephone etiquette.
DUTIES: Provide administrative support to the registration and monitoring sub-directorates. Draft letters of acknowledgement of receipt of applications and annual reports. Receive and acknowledge in writing receipt of applications for registration and annual reports. Facilitate payment of fees for registration and amendment of registration by applicants. Issue application forms for registration and notices for submission of annual reports by private colleges. Prepare and print demo certificates of registration for approval. Trace submissions for registration and amendment of registration. Respond to telephone and written enquiries pertaining to registration and monitoring of private colleges. Update the National Register of Private Colleges. Capture registration information into the relevant database. File registration correspondence electronically and manually. Work with Registry to mail correspondence and certificates and keep records thereof. Perform any other related tasks as may be required.
ENQUIRIES: Mr R Kgare/Mr D Moyane Tel No: (012) 312 5442/5165
CLOSING DATE: 04 June 2021 at 16H00.
NOTE: Applications must be submitted on the New Z83 form obtainable from any Public Service Department or on the internet at WWW.GOV.ZA/DOCUMENTS and must be accompanied by a recently updated comprehensive CV (with three contactable references and certified copies of all qualification, Identity Document (ID) not older than six months, including driver’s license (where it is applicable). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA) and the evaluation certificate from SAQA must be attached. Failure to sign the Z83 Form and submit the requested documents will result in your application not being considered. Candidates whose appointments will promote representativity in terms of race, gender and disability will receive preference. Note: All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. The successful candidate(s) will be to undergo a Competency Assessment. One of the minimum entry requirements for the SMS position is the pre-entry (Nyukela) certificate. For more details on the pre-entry course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. The Candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification and previous employment verification). Applications received after the closing date will not be considered.