POST 18/169: SENIOR ADMINISTRATION CLERK: OFFICE OF THE DEPUTY DIRECTOR GENERAL REF NO: DHET 141/05/2021
Branch: Skills Development
SALARY: R173 703 per annum (Level 05)
REQUIREMENTS: An appropriate national senior certificate NQF Level 4, office administration. A minimum of one (1) to two (2) years experience in office administration or secretarial functions. Computer literacy; applications of MS Word, Excel, PowerPoint, and Outlook. Knowledge of administrative procedures and secretarial duties, including scanning, e-file and hyperlink and maintaining record-keeping systems. Communication skills, client orientation and customer focus, accountability, conduct, and report writing skills.
DUTIES: Responsible for overall general administration in the office of the Deputy Director-General. Distribute, record, and update the register of incoming and outgoing correspondences (Memorandums) in the office of the Deputy Director-General. Responsible to scan, e-file, and hyperlink documents and maintain both electronic and manual record-keeping systems. Responsible for the operation and maintenance of standard office equipment (fax, photocopy machine, internet connections, and telephones) and asset management. Handling of confidential documents. Performance of administrative tasks such as taking minutes, typing of correspondence such as reports, letters, and internal memos.
ENQUIRIES: Mr R Kgare/Mr. D Moyane Tel No: (012) 312 5442/5165
CLOSING DATE: 04 June 2021 at 16H00.
NOTE: Applications must be submitted on the New Z83 form obtainable from any Public Service Department or on the internet at WWW.GOV.ZA/DOCUMENTS and must be accompanied by a recently updated comprehensive CV (with three contactable references and certified copies of all qualification, Identity Document (ID) not older than six months, including driver’s license (where it is applicable). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA) and the evaluation certificate from SAQA must be attached. Failure to sign the Z83 Form and submit the requested documents will result in your application not being considered. Candidates whose appointments will promote representativity in terms of race, gender, and disability will receive preference. Note: All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. The successful candidate(s) will be to undergo a Competency Assessment. One of the minimum entry requirements for the SMS position is the pre-entry (Nyukela) certificate. For more details on the pre-entry course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. The Candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered.