SECRETARY TO DIRECTOR REF NO: PWI 21/15 (X2 POSTS)
SALARY: R173 703 per annum (Level 05)
REQUIREMENTS: Grade 12 Certificate or equivalent qualification. Strong in respect of Microsoft office packages which include Word, Excel, PowerPoint, and outlook. Ability to work under pressure. People-oriented; ability to work in a team environment. Ability to deal with sensitive information in a confidential and professional manner.
DUTIES: Provide effective secretarial and administrative support. Serve as the first point of contact for the office. Answering and screening incoming telephone calls, as well as making calls, including managing and updating contact lists message management, and take a comprehensive message. Proactive diary management, travel arrangements for the senior manager and all the staff and the manager’s office, appointments for the senior manager, arranging meetings for the Senior Manager (venues, equipment requirements, documentation, parking, refreshments, etc), and coordinating arrangements pertaining to visitors. Receiving of visitors to office and control of office environment including the provision of tea and refreshments. Completing accurate claims forms, calculating telephone and cell phone expenses, registering claims, and following up on claims. Identifying needs with regard to consumables, equipment, IT in the senior manager and ensuring that suppliers are in order. Managing the senior manager’s office consumable budget and reconciliation of office expenses. Provide professional document management (keep good track record of incoming and outgoing correspondence, excellent filing system, typing, including the faxing, photocopying, and dispatching of general correspondence ( letters, agendas, minutes, memos, reports faxes) within the specified time. Organize and coordinate functions, workshops, and internal and external meetings and prepare required documents. Type presentations, letters, agendas, minutes, memos, reports, faxes, edit guides, and manuals.
ENQUIRIES: Ms. M Tshabalala Tel No: 051 492 3814
APPLICATIONS: Head: Public Works, Human Resources Management Directorate. P.O Box 7551, Bloemfontein 9300 OR Applications that are hand-delivered must be brought to the Foyer of OR Tambo House where they must be placed in the appropriately marked box at Security Ground Floor, OR Tambo House, St. Andrews Street, Bloemfontein. No applications will be accepted by staff in offices in the building.
CLOSING DATE: 04 June 2021
NOTE: Directions to applicants: Applications must be submitted on the New Z83 form, obtainable from any Public Service Department and must be accompanied by certified copies of qualifications (a transcript of results must be attached), driver’s license, identity document, and a C.V. (Separate application for every vacancy). Applications received after the closing date and those that do not comply with these instructions will not be considered. The onus is on the applicants to ensure that their applications are posted or hand-delivered timeously. Candidates who possess foreign qualifications and/or short course certificates must take it upon themselves to have their qualifications evaluated by the South African Qualifications Authority (SAQA), and must please attach proof of the level of their qualifications after evaluation. No e-mailed or faxed applications will be considered. Applicants are respectfully informed that if no notification of appointment is received within 4 months of the closing date, they must accept that their application was unsuccessful.