ASSISTANT DIRECTOR: TENDER ADMINISTRATION REF NO: GPT/2021/5/5
SALARY: R376 596 per annum (plus benefits)
REQUIREMENTS: A three-year tertiary qualification (NQF level 6) as recognized by SAQA in Business Management / Purchasing / Supply Chain Management Procurement Management. 3 – 5 years experience in administration in Supply Chain Management.
DUTIES: To provide tender administration services to the Gauteng Provincial Government. Handle all supervisory functions from the team, including PMDS, queries from the team: Publishing of tender information (advert, cancellation, award) in accordance with GPG policies and National Treasury Regulations (National Treasury Instruction number I of 2015/2016) as well as on Provincial website: Advertise tenders in the Tender Bulletin according to Treasury Regulation 2005 paragraph 16A6.3©: Ensuring that the advert meets the requirements set out in the Preferential Procurement Regulations 2017 (Regulation 4,8.9 and 13): Ensure the correct capturing of bids and/or proposal received; Successful and accurate handling administrative compliance of tenders received; Proposals received handled in a transparent manner; Where tenders are Open Tender Process tenders. The process is done with appointed probity auditors for the project: Ensure that probity auditors receive the documents and tender opening and admin compliance; Publication of bids received on the Provincial website: ensure the Departments collect the documentation and sign the documents off: Update tender register and weekly report: Ensure that filing and archiving of documents related to RFP’s is complete and up to date: Ensure that all relevant documents are on the shared drive: ensure that there are records of the Tender Administration office files and documents (both current and archived files and documents); ensure all RFP files are up to date; Manage the post-tender closure procedures; Readout names of all bids received, except in case of big volumes, where it is an Open Tender Process tender, in the presence of the probity auditor; Ensure that all tender documents are placed in the safe.
ENQUIRIES: Ms. Linda Ninzi Tel No: (011) 227-9000
APPLICATIONS: must be submitted on a duly signed Z83 form, comprehensive CV, certified copies of ID and all Qualifications to be attached. The application should be submitted at Gauteng Provincial Treasury: Ground Floor, Imbumba House, 75 Fox Street, Marshalltown, Johannesburg, or posted to Private Bag X12, Marshalltown, 2107. To access the SMS pre-entry certificate course and for further details, please click on the following link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. For more information regarding the course please visit the NSG website: www.thensg.gov.za
CLOSING DATE: 21 May 2021
NOTE: Applications must be submitted on the New Z83 form, obtainable from any Public Service Department, or on the internet at www.dpsa.gov.za/documents. The Completed and signed form should be accompanied by a recently updated CV specifying all experience indicating the respective dates (MM/YY) as well as indicating three reference persons with the following information: name and contact number(s), email address, and an indication of the capacity in which the reference is known to the candidate as well as certified copies of all required qualification/s as per the advertisement and ID document. Suitable candidates will be subjected to Personnel Suitability Checks (criminal record, citizen, credit record checks, qualification, and employment verification). Confirmation of the final appointment will be subject to a positive security clearance. All non-SA citizens must attach certified proof of permanent residence in South Africa. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. The persons appointed to this position will be subjected to a security clearance. SMS candidates will be required to undergo a Competency Assessment as prescribed by the DPSA. All shortlisted candidates for SMS positions will be required to undergo a technical exercise that intends to test the relevant technical elements of the job. Gauteng Provincial Treasury (GPT) reserves the right to utilize practical exercises/tests for non-SMS positions and during the recruitment process (candidates who are shortlisted will be informed accordingly) to determine the suitability of candidates for the post(s).GPT also reserves the right to cancel the filling / not to fill a vacancy that was advertised during any stage of the recruitment process.