SECRETARY REF NO: CHBAH 419 (X1 POST)
Directorate: Human Resource Management
SALARY: R173 703 – R204 612 per annum (Level 05), (plus benefits)
CENTRE: Chris Hani Baragwanath Academic Hospital
REQUIREMENTS: Grade 12 with no experience. Computer literacy (MS Office). Secretary qualification will be added as an advantage. Ability to communicate well with people at different levels and from different backgrounds. Sound organization skills. High level of reliability. Ability to handle information confidentially. Sound verbal and written communication skills. Ability to act with tact and discretion. Good telephone etiquette and interpersonal skills. Minute taking and document management skills. Must have office administration competency. Must be able to work under pressure and to take initiative and work independently. Ability to work under pressure. Ability to work independently and in a team. Ability to communicate well with people at different levels. Ability to organize and plan. Sound verbal and written communication skills. Ability to act with tact and discretion. Must be self-motivated. Knowledge and application of the Batho Pele Principles. Applicants should be prepared to undergo speed tests and Medical surveillance as an inherent job requirement.
DUTIES: Screen, transfer calls and handle telephonic inquiries as well as other inquiries from internal and external clients. Ensure the effective flow of information and documents to and from the responsible office. Provide administrative support as assigned by the Deputy-Directors. Ensure safekeeping of all documentation in the office. Compile reports and documents. Administer the in and outflow of correspondence. Office management. Diary management, organize and plan the logistics of meetings Administer the filing system, typing of correspondence, agendas, submissions, memos, and letters. Coordinate and manage meetings, workshops taking minutes during meetings. Collate reports for submission to various management structures and other stakeholders. Ensure that strategic decisions taken in meetings are actioned timeously and followed up. Arrange refreshments for visitors and other key stakeholders that may engage with the Deputy-Directors. Receive and direct correspondence to relevant Managers or departments. Liaise with other Hospital departments. Procurement of office equipment and stationery. Create and maintain an appropriate filing system in line with the Departmental Record Management policy framework and the National Archives Act. Typing of confidential reports and develop case summaries, where necessary. Assist with various administrative and secretarial duties as assigned by the Deputy-Directors. Maintenance of user-friendly office. Be willing to undergo continuous training and development programs. Attend meetings and training as approved by Deputy-Directors. Comply with the Performance Management and Development System (contracting, quarterly reviews, and final assessment.
ENQUIRIES: Mr. C Woodworth and Ms. N Xulu Tel No: (011) 933 0973
APPLICATIONS: should be hand-delivered to The Director: Human Resource, Chris Hani Baragwanath Academic Hospital between 8 am and 3 pm at Ground Floor, Main Admin Building or posted to The Director: Human Resource, Chris Hani Baragwanath Academic Hospital, Private Bag X01, Pimville, 1808. No faxed or e-mailed applications will be considered.
NOTE: Applications must be submitted on a New Z83 form and must complete in full, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. The completed and signed form should be accompanied by a recently updated CV that specifies the following: All experience indicating the position, institution, and respective dates (DD/MM/YY). Documents to be attached are Certified ID document, certified copies of qualification/s including matric and relevant council registration certificate, and proof of current registration (Where applicable). Relevant service certificates. Failure to submit all the requested documents will result in the application not being considered. If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful. Candidates will be subjected to Personnel Suitability Checks (PSC) – Verification (Reference checks- Provide at least 3 of which one must be immediate supervisor,(the Department shall reserve the right to conduct verification beyond names provided, where necessary); identity verification, qualifications verification, criminal record checks, credit/financial stability checks and employment verification). Persons in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA). The Department reserves the right to not make an appointment/fill the post. The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act, Act 5/1993. CHBAH reserves the right to utilize practical exercises/tests for Non-SMS positions during the recruitment process to determine the suitability of candidates for the post(s). CHBAH also reserves the right to cancel the filling of Vacancy or not to fill a vacancy that was advertised during any stage of the recruitment process. The Gauteng Department of Health is guided by the principles of Employment Equity; therefore, all the appointments will be made in accordance with the Employment Equity target of the department. People with disabilities are encouraged to apply.
CLOSING DATE: 21 May 2021
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