ASSISTANT DIRECTOR: ADMINISTRATION REF NO: 100521/05
Branch: NWRI: Project Support
SALARY: R376 596 per annum (Level 9)
CENTRE: Pretoria Head Office
REQUIREMENTS: A National Diploma or Degree in Administration or relevant qualification. Three (3) to five (5) three years relevant experience in administration with two (2) years experience in a supervisory role. Knowledge of the development of business plans and reporting requirements. Knowledge and experience in financial management and budgeting. A valid driver’s licence (Attach a copy). High-level proficiency in relevant computer applications (packages such as Microsoft Excel, PowerPoint, MS Word, and Internet). Ability to work under pressure and deadline oriented. Ability to plan, organise and coordinate the allocated activities. Experience in a project management environment would be beneficial. Skills and Competencies: Interpersonal, communication, report writing and presentation skills. Analytical thinking. Honesty and Integrity. Innovative and creative. Problem-solving, Report writing and decision making skills.
DUTIES: Managing administrative and coordination support to the component. Assist with planning and implementation in respect of the business plan of the directorate. Assist with the Strategic planning for the component. Ensuring accurate administration of information data. Respond to general enquiries regarding administration. Ensuring monthly reports available for managers. Expert advice on administration information implementation to managers. Overseeing the utilization of board rooms, equipment’s and liaising with relevant stakeholders. Provide office reception services for the Directorate. Manage cleaning and all telephone administration matters. Supervise staff and oversee the work of subordinates. Handle disciplinary matters as well as ensure training and development of subordinates. Manage all administrative agreements/leases and contract management of accommodation requests under the Trading Account. Handle general administrative support including the arrangement of secretarial services for the Directorate meetings for the effective and efficient functioning of the office. Draft routine correspondence and reports. Arrange workshops/ conferences. Process/check correctness of travel claims. Form part in the budgeting process of the Sub-Directorate.
ENQUIRIES : Ms P Moodley, Tel No: (012) 336 6929 / 7247
APPLICATIONS: Head Office (Pretoria): Please email your applications quoting the relevant reference number to email@example.com
CLOSING DATE: 10 May 2021
NOTE: Interested applicants must submit their applications for employment to the email address specified on each post. Applications must be submitted using the newly implemented Z83 form obtainable on the Department of Water and Sanitation website, under career opportunities or the DPSA website, under vacancies in the Public Service (point 4) and should be accompanied by a comprehensive CV as well as copies of qualifications and Identity document (all documents must be submitted in one email in a PDF format. The attachment/s, may not exceeding 10MB) Subject title on the email must clearly display the reference number of the post applied for. Applicants should forward applications to the correct email address of the post as wrong emailed applications will not be considered. No late, applications will be accepted. Original/certified copies must be produced by only shortlisted candidates during the interview date. A SAQA evaluation report must accompany foreign qualifications. Applications that do not comply with the above-mentioned requirements will not be considered. All shortlisted candidates pertaining to Senior Management Services (SMS) posts will be subjected to a technical and competency assessment and a pre-entry certificate obtained from the National School of government is required prior to the appointment. (Individuals who have completed the course already, and who are therefore in possession of a certificate are welcome to submit such, however, it is not required that an applicant submit such when applying for the post prior to the closing date. The link for the completion of the course for the certificate for the pre-entry into SMS can be found on http://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. Candidates will be required to complete a financial disclosure form and undergo a security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from their country of origin. The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within two (2) months of this advertisement, please accept that your application has been unsuccessful. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets.