ASSISTANT DIRECTOR: PROVISIONING AND ADMINISTRATION FOR INSTITUTIONS REF NO: TN2021/03/191
Sub- Directorate: Finance and Administration
SALARY: R376 596 per annum
CENTRE: Tshwane North District
REQUIREMENTS: An appropriate 3 year National Diploma/Degree qualification in Financial Management, Accounting, Public Finance, Cost and Management Accounting plus a minimum of 3-5 years relevant working experience. Applicant must be 3 years on the supervisory level in the financial management environment. Procurement directives (Supply chain management manual). Treasury Regulations, PFMA, and SASA. Administration procedures relating to the specific working environments, including norms and standards for school funding. Planning and organizing, Computer literacy, Client service, Compilation of Management reports, Interpersonal relations, Problem Solving, maintaining discipline in resolving conflict, Ability to perform the ad-hoc task. Knowledge of PMDS process. Ability to communicate with team members. Valid driver’s license.
DUTIES: Ensure effective financial management in all schools (POS, LSEN & Subsidized. Independent schools). Implement SASA, Independent Schools Regulations, DBE Circulars (M1, M3, M4), and other relevant finance prescripts and ensure compliance by schools thereof. Ensure that schools possess effective control systems and approved finance policies and guidelines. Ensure effective maintenance of financial records by Institutions and data through utilization of financial management systems and/or other Third-Party Systems. Monitor all funds received and spent by the Institutions (e.g. grants, school fees, donations, fundraising, and any other revenue generated by schools). Coordinate and conduct financial management training and workshop sessions to all respective Institutions. Conduct inspections and advise schools on financial management matters. Ensure submission of financial statements by schools in accordance with regulated timeframes. Coordinate and facilitate the preparation, collection, and analysis of reports (i.e. monthly expenditure reports, bank reconciliation statements from schools, and relevant internal reports). Provide support to schools with the breakdown of transfer of subsidies and related revenues. Ensure the reconciliation of budget vs payments as per final resource allocation. Coordinate and facilitate the receipt and distribution of Statements of Payments made to schools in relation to subsidies. Implement Circular 45 of 2003, Public Benefit Organizations, and School Fee Exemption in schools. Ensure monitoring of all public schools’ Municipal and Eskom accounts. Coordinate and facilitate the submission of monthly reconciliations for section 21 schools’ municipal payments to the Head Office. Ensure intervention on schools’ non-compliance to municipal obligations (e.g. arrangement of payment plan with Municipality). Ensure compliance in terms of asset management process at Public Schools within the District. Ensure compliance at schools with regards to asset management prescripts (i.e. policy, processes, and procedures) of the Department. Coordinate ordering of school furniture (i.e. learner furniture, ICT, and other related assets). Ensure effective maintenance of Theft and Loss Register by schools and conducting of stocktaking by schools and provide report thereof. Ensure the effective, efficient, and economic utilization of allocated resources. Compile and submit Job Descriptions, Performance Agreements, Assessments, and Performance Development Plan for staff. Supervise the staff.
ENQUIRIES: Ms. Rejoice Manamela Tel No: (012) 543 4313
APPLICATIONS: Head Office (HO): Physical Address: 26th Loveday Street, Kuyasa House, Johannesburg, Postal address: P.O. Box 7710, Johannesburg 2001 Enquiries: Check Enquiries on the Advert. District Ekurhuleni South (ES): Physical Address: Infinity Office Park, 2 Robin Close, Meyersdal Private Bag X8001, Alberton, 1456 Enquiries: Xolani KheswaTel No: (011) 389-6062.
District Sedibeng East (SE): Physical Address: Corner Joubert & Kruger street SL & M Building Vereeniging Postal Address: Private Bag X05, Vereeniging, 1930. Inquiries: Ms. N Xawuka Tel No: (016) 440 1717.
District Tswane North (TN): Physical Address: Wonderboom Junction 11 Lavender Street, Pretoria Postal Address: Private Bag X945, Pretoria, 0001. Inquiries Rejoice Manamela Tel No: (012) 543 4313
CLOSING DATE: 09 April 2021
NOTE: It is our intention to promote representatively (Race, Gender, and Disability) in the Public Service through the filling of these posts. Applications must be submitted on the New Z83 form, obtainable from any public service department or on the internet at www.dpsa.gov.za /documents, which must be completed in full and originally signed. An updated CV, as well as a certified copy of your identity document and qualifications, must be attached. Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process). Where applicable, the candidate will be subjected to a skills/ knowledge or computer assessment test. The specific reference number of the post must be quoted. The Department reserves the right not to make an appointment(s) to the advertised post(s). Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful. Department reserves the right not to make an appointment(s) to the advertised post(s). No faxed, emailed and late applications will be considered.