JUDGES SECRETARY, REF NO: 2020/118/OCJ

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JUDGES SECRETARY, REF NO: 2020/118/OCJ

(Three-Year Contract)

SALARY: R257 508 per annum plus 37% in lieu of benefits. The successful candidate will be required to sign a performance agreement.

CENTRE: Gauteng Local Division: Johannesburg

REQUIREMENTS: Grade twelve (12). One (1) to three (3) years’ Secretarial experience or as an Office Assistant. A valid driver’s license; An LLB Degree or a minimum of 20 modules completed towards an LLB, BA, or BCom Law Degree will serve as an added advantage, and results must accompany the application. Shortlisted candidates will be required to pass a typing test. Skills and Competencies: Proficiency in English. Good communication skills (verbal and written). Administration and organizational skills. Exceptional interpersonal skills. Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer care service skills and excellent typing skills. Confidentiality and time management. Computer literacy (MS Word) and research capabilities.

DUTIES: Provide general secretarial/administrative duties to the Judge. Typing (or format) of draft memorandum decision, opinions, or judgment entries written by or assigned by Judge. Provide general secretarial/administrative duties to the Judge. Manage and type correspondence, judgments, and orders for the Judge (including dictaphone typing). Arrange and diarize appointments, meetings, and official visits and make travel and accommodation arrangements. Safeguarding of all case files and the endorsement of case files with an order made by the Judge. Update files and documents and provide copies of documents to the Registrar. Perform digital recording of court proceedings on urgent court cases after hours or on circuit court and ensure the integrity of such recordings. Store, keep, and file court records safely. Accompany the Judge to the court. Management of Judge’s vehicle, logbook, and driving thereof. Compile data and prepare reports and documents for assigned Judges as necessary; including expense reports, continuing legal hours, financial disclosure statements, and case management. Arrange refreshments for the Judge and his or her visitors and attend to their needs. Management of Judge’s library and updating of documentation. Execute legal research as directed by the Judge and comply with departmental prescripts, policies, procedures, and guidelines.

ENQUIRIES: Ms. T Mbalekwa Tel No: (011) 355 0404

APPLICATIONS: National Office: Midrand: Quoting the relevant reference number, direct your application to The Director: Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown, 2107. Applications can also be hand-delivered to the Office of the Chief Justice, Human Resource Management, 188, 14th Road, Noordwyk, Midrand, 1685.

Thohoyandou: Quoting the relevant reference number, direct your application to Provincial Head, Office of the Chief Justice Service Centre, Limpopo, Private Bag X9693, Polokwane, 0700. Applications can also be hand-delivered to the High Court of South Africa: Limpopo Division, Polokwane, 36 Biccard & Bodenstein Street, Polokwane, 0699.

Gauteng Local Division/Pretoria/Labour Claims Court (Randburg): Quoting the relevant reference number, direct your application to The Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg, 2000. Applications can also be hand-delivered to the 12th floor, Cnr Pritchard and Kruis Street,

Johannesburg.

Western Cape: Quoting the relevant reference number, direct your application to The Provincial Head, Office of the Chief Justice, Private Bag X14, Vlaeberg, 8018. Applications can also be hand-delivered to 30 Queen Victoria Street, Cape Town.

Mthatha: Quoting the relevant reference number, direct your application to The Provincial Head, Office of the Chief Justice, Postal Address: Private Bag x 13012, Cambridge 5206, East London. Applications can also be hand-delivered to 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London.

CLOSING DATE: 14 May 2021

NOTE: The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195(1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration and preference will be given to Women and Persons with Disabilities. Note: Applications quoting the relevant reference number must be submitted on the New Z83 form, obtainable from any Public Service Department. Received applications using the incorrect application for employment (old Z83) will not be considered. www.dpsa.gov.za-vacancies/ www.judiciary.org.za. The completed and signed form should be accompanied by a recently updated CV as well as certified copies of all qualification/s and ID documents (no copies of certified copies are allowed; certification should not be more than six months old). Failure to submit all the requested documents will result in the application not being considered. Please indicate the reference number and position you are applying for on your application form. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful. Applications received after the closing date, as well as applications received via fax or email, will not be considered or accepted. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Note: Requirement for all Senior Management Service (SMS) Posts – Nyukela Programme: This is a Pre-Entry Certificate to Senior SMS endorsed by DPSA which is offered by the National School of Government (NSG) through an online course platform. The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/trainingcourse/ SMS-pre-entry-program. The successful candidate will be required to provide proof of completion of the Pre-entry certificate for entry into the SMS. Furthermore, candidates shortlisted for the SMS post will be subjected to a technical exercise that intends to test relevant technical elements of the job. Following the interview and the technical exercise, the Selection panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessments.

ERRATUM: Kindly note that the position of Three – Years’ Judge’s Secretary (3 Posts), Gauteng Division: Pretoria, Ref No: 2021/100/OCJ (12 Months Contract), advertised on DPSA Circular 12 with a closing date of 23 April 2021 has been withdrawn. We apologize for any inconvenience caused

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