SENIOR SUPPLY CHAIN MANAGEMENT CLERK: RECEIVING AND ISSUING & PAYMENTS REF 3/1/5 – 21/44
(12 Months Contract)
Directorate: Supply Chain Management
SALARY: R208 584 per annum (Level 6)
REQUIREMENTS: Applicants must be in possession of a National Diploma (NQF level 6) or degree (NQF level 7) or in Supply Chain Management, Public Management/Administration, Logistics, Public Finance and Accounting or relevant qualifications with two (2) years proven experience in Supply Chain Management. Sound knowledge and experience of LOGIS, BAS, SCM policies, PFMA, Preferential Procurement Regulations, Treasury Regulations. The ability to work under stressful circumstances. Be able to work independently, and have innovative thinking. Excellent computer skills (MS Word and Excel). Must be willing to work irregular hours. Excellent communication skills (verbal and writing). Flexibility and willingness to adjust to changes in the work environment. Ability to interact with people across all levels. Client service orientated.
DUTIES: The successful candidate will be responsible for receiving invoices from travel agencies. Distributing invoices to relevant sections and do follow up on the outstanding invoices within the standards set by the department. Capturing of payment and invoices on procurement integration and BAS within the standards set by the department. Adhere to payments turnaround time. Ensure that payments are not processed after 30 days from the date of receipt of valid invoices including within the standard set by the department. Ensure that supplier’s information and all related information is accurate and compliant before capturing payments and or invoices on the system. Ensure that information is also inputted accurately on the system. Filing of payments advice. Retrieving of paid payment advice for Internal/External Auditors as well as other internal clients and ensure adherence to the standards as per the communication in protocol and standards set by the department. Ensure that documents are legibly recorded and signed before being handed over and reconciliation is done to ensure that all documents and submitted. Reconciliation of statements that reflect debit or credit balances and ensure that accounts of creditors of the department are not outstanding for more than 30 days. Attending to enquiries/queries relating to payments and invoices. Follow–up on outstanding invoices with the relevant sections for invoices submitted for signature and with suppliers where invoices are not submitted. Inputs to the IFS/AFS and follow-up with the relevant sections for confirmation of commitments and accruals. Arrange, meetings with travel agencies and or other suppliers on a monthly basis. Submit weekly reports on the area of responsibility to the relevant seniors within the directorate.
ENQUIRIES : Ms M Rabodiba Tel No: (012) 473 0172/Ms M Ramashi Tel No: (012) 473 0194
NOTE: This post is earmarked for Coloured, Indian and White male/female candidates
APPLICATIONS: The DG of Government Communication and Information System, Private Bag nX 745, Pretoria 0001, or hand-deliver to Tshedimosetso House, 1035 Cnr Francis Baard & Festival streets, Hatfield, Pretoria.
FOR ATTENTION : Ms M Kotelo
CLOSING DATE: 10 May 2021
NOTE: Applicants with disabilities are encouraged to apply. The old prescribed application for employment New Z83 form was withdrawn with effect from 31 December 2020. As per the Government Gazette No: 43872, any applicant who submits an application on or after 1 January 2021 must do so on the new prescribed Z83 form, obtainable from any Public Service Department or on the internet at www.gov.za/documents. The fully completed and signed Z83 form should be accompanied by a recently updated, comprehensive CV as well as originally certified copies of all academic qualification(s) including the matric certificate, ID document, and driver’s license where required. The certification must be within six (6) months. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. No faxed, copied, or e-mailed application will be considered. Where a driver’s license is essential, such a license should be attached. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The successful candidate must disclose to the DG particulars of all registrable financial interests, sign a performance agreement and employment contract with the DG within three months from the date of assumption of duty, and obtain a top-secret security clearance. All appointments are subject to the verification of educational qualifications, previous experience, citizenship, reference checks, and security vetting. Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment. The department reserves the right to fill or not to fill the vacant post. The successful candidates will enter into an employment contract with the GCIS that will be reviewed based on performance expiration.